Using this 2 - drawer file cabinet is easy. Open the standard drawer to store your files and use the upper drawer for small items like pens or sticky notes. When moving it around, just use the casters to roll it to the desired location. Since it's lockable, you can keep your important stuff secure, but remember you'll need to get your own key. As for maintenance, wipe it down regularly with a soft cloth to keep it looking good. And because it's a used item, don't be surprised by the occasional scratch. Also, make sure to check the hours and location of the MSU Surplus Store if you're coming to pick it up.