To use this filing cabinet, simply open the drawers and place your files inside. You can lock the cabinet for security, but remember the key is not included. When moving it, make sure to lift it carefully to avoid damage. For maintenance, wipe it down regularly with a dry cloth to keep it clean. Since it has some scratches from normal use, don't worry about minor new ones. Just note that the item you receive might not be exactly the one in the picture.